Privacy notice
Last updated October 2026
What we collect on this website
When you send a message, we keep your name, email address, your phone number if you give one, and your message. The application form also asks where you live (country and city), which languages you speak, your education and experience with technology, your goals and how you heard about us. To stop spam we keep a scrambled code made from your network address (never the address itself). This site uses one cookie to remember day or night mode and remembers your language in your browser. We don't use advertising or tracking cookies.
What the learning platform keeps
Your account: your name, email address and sign-in details (your password is stored securely by our sign-in provider; we never see it), plus anything you add to your profile, such as a photo or short bio. Your Student ID. Your learning record: the courses and pathways you join, lessons you finish, quiz answers and scores, work you hand in, grades and feedback, discussion posts, live classes you attend, certificates and transcripts. We also note when you were last active in each course, to show your progress and to offer help if you fall behind. The platform uses cookies to keep you signed in and to remember your time zone and day or night mode.
Why
To reply to you and review applications, to run your courses, to track your progress and grade your work, to issue certificates and transcripts, and to email you about your courses. You choose which course emails you get in your account. We don't sell your details or share them with advertisers.
Who can see it
You can see your own record. Your instructors see your work, grades and progress in the courses they teach. Kulan Institute administrators see student records to run the program. Classmates see only your name and photo, and what you post in course discussions. Nobody else does.
Certificates and transcripts
Each certificate and official transcript has a verification code. Anyone you give the code to can check it on our verify page. They see your name, the date it was issued and the course or courses completed. A transcript check doesn't show your Student ID or your grades. We can revoke a certificate or transcript, and the check will then say so.
Where it's kept
With the companies that run our services for us: Supabase stores our database and handles sign-in, Vercel runs the learning platform, and an email delivery service sends our emails. They act on our instructions and may not use your data for anything else.
How long we keep it
The scrambled spam codes: 30 days. Messages, and applications that weren't accepted: 12 months. Records of emails sent: 90 days. Your account and learning record: as long as your account is open. Certificates and transcripts stay checkable unless they're revoked or your account is deleted.
Your choices
You can see and update your profile at any time in your account. To correct or delete anything else, or to close your account, contact us through the contact form and we'll confirm when it's done. Closing your account deletes your learning record, and your certificates and transcripts can no longer be checked.